Manage your Grant

LSTA grant awards are made possible by funding from the federal Institute of Museum and Library Services (IMLS) under the provisions of the Library Services and Technology Act (LSTA) as administered by the State Library of North Carolina, a division of the N.C. Department of Natural and Cultural Resources (IMLS grant number LS-00-19-0034-19). LSTA grants are awarded in response to specific needs of public, academic and community college libraries. These federal funds are investments that help libraries deliver relevant and up-to-date services to their communities.

2018-2019 Grant Documents



Acknowledgement Guidance

Grantees are required to credit IMLS/LSTA in all related publications and activities in conjunction with use of the grant funds.  Grantees should publicize grant-supported activities in available and appropriate media. 

The following acknowledgement statement must be used when meeting these requirements: “This publication/activity/program was supported by grant funds from the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act (LSTA) as administered by the State Library of North Carolina, a division of the NC Department of Natural and Cultural Resources (IMLS grant number LS-00-18-0034-18) .”  Copies of any publications or materials produced under the grant must be submitted to the State Library in your Final Report.

For media releases, please use this sample.

IMLS logos are available at:

Acknowledgement Images

The image below can be saved and used in your project's publications.





Budget Documents

Budget Documents

Reimbursement Request Form

Grant payments are made on a reimbursement basis. Itemized invoices must be submitted with the required Reimbursement Request Form to document all grant and matching expenditures.

Shipping/handling charges are eligible for reimbursement; taxes are only eligible if your institution is NOT tax exempt.

Reimbursement Request Forms are expected quarterly or more frequently if there are significant expenditures (over 10% of the award amount). Submit requests on or before:

  • October 15
  • January 15 
  • April 15 (a minimum of 75% of grant funds should be expended by this date)
  • July 15 is the final deadline to submit reimbursement requests; all grant and matching expenditures must be completed and invoiced by June 30. 

2018-2019 Reimbursement Request & Matching Report Form (xlsx)

LSTA Equipment Approval Request

Equipment with a per unit price above $5,000 requires prior written approval from the State Library and will be inventoried annually for the remainder of its useful life. If fair market value at the time of surplus or disposal exceeds $5,000, disposal must be cleared with the State Library.  

Prior to purchasing equipment, complete the LSTA Equipment Approval Request Form and await approval from the State Library before purchasing the equipment.

Budget Revision

Grant awards are based on the information provided in the grant application; changes in the use of project funds require prior approval from the State Library. Budget Revision Requests must include proposed expenditure changes and a justification for the requested change(s).  Approved requests will be saved in the project folder as supporting documentation for when the applicable reimbursement request is received.

How to Prepare a Budget Revision Request

1. Create a Word document with the following information at the top of the page.
    Library Name:
    Grant Category:
    State Project Code:
    Name of Person Submitting:
    Grant Award Amount:
    Original Match Amount:

2. Insert the Budget Table of the submitted and approved grant application.  Add a column to the table labeled “Changes” and make additions or subtractions, as needed, only in this column so it is clear which items are different. 
    a. If the revised budget totals less than the original award, the match amount may be revised accordingly. 
    b. If the revised budget exceeds the original award, any additional costs are the responsibility of the library and the match amount may be revised accordingly. 

3. Write a narrative description that corresponds to each change to the Budget Table which explains the reason for the change.

4. Submit the Budget Revision Request (revised Budget Table and Budget Narrative) as one attachment via email to

Status Report

Status Report

For EZ grants between $0-$49,999, this form is due by January 15th (unless otherwise indicated in your award letter).  
For Project grants and Special Project grants $50,000 and up, this form is due quarterly -it is due by the 15th of October, January, and April 15th.  If your project isn't completed by the end beginning of June, this form will be due by June 15th.
Additional Resources