Manage your Grant

LSTA grant awards are made possible by funding from the federal Institute of Museum and Library Services (IMLS) under the provisions of the Library Services and Technology Act (LSTA) as administered by the State Library of North Carolina, a division of the N.C. Department of Natural and Cultural Resources (IMLS grant number LS-246155-OLS-20). LSTA grants are awarded in response to specific needs of public, academic and community college libraries. These federal funds are investments that help libraries deliver relevant and up-to-date services to their communities.

2020-2021 Grant Documents

Acknowledgement

Acknowledgement

Acknowledgement Guidance

2020-2021 LSTA Awards

Grantees are required to credit IMLS/LSTA in all related publications and activities in conjunction with use of the grant funds.  Grantees should publicize grant-supported activities in available and appropriate media. 

The following acknowledgement statement must be used when meeting these requirements: “This publication/activity/program was supported by grant funds from the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act (LSTA) as administered by the State Library of North Carolina, a division of the NC Department of Natural and Cultural Resources (IMLS grant number LS-246155-OLS-20) .”  Copies of any publications or materials produced under the grant must be submitted to the State Library in your Final Report.

For media releases, please use this sample.  

IMLS logos are available at: https://www.imls.gov/grants/manage-your-award/grantee-communications-kit/imls-acknowledgement-requirements

Acknowledgement Images

The images below can be saved and used in your project's publications. 

Awards starting during 2020-2021 fiscal year

2020-2021 .eps  2020-2021 .eps (white) 2020-2021 .jpg  2020-2021 .png  2020-2021 .png (white)

SLNC CARES Awards

Grantees are required to credit IMLS/LSTA in all related publications and activities in conjunction with use of the grant funds.  Grantees should publicize grant-supported activities in available and appropriate media. 

The following acknowledgement statement must be used when meeting these requirements: “This publication/activity/program was supported by grant funds from the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act (LSTA) as administered by the State Library of North Carolina, a division of the NC Department of Natural and Cultural Resources (IMLS grant number LS-246551-OLS-20) .”  Copies of any publications or materials produced under the grant must be submitted to the State Library in your Final Report.

For media releases, please use this sample.  

IMLS logos are available at: https://www.imls.gov/grants/manage-your-award/grantee-communications-kit/imls-acknowledgement-requirements

Acknowledgement Images

The images below can be saved and used in your project's publications. 

SLNC CARES .eps  SLNC CARES .eps (white) SLNC CARES .jpg  SLNC CARES .png  SLNC CARES .png (white)

 

Budget Documents

Budget Documents

Reimbursement Request Form

Grant payments are made on a reimbursement basis. Itemized invoices must be submitted with the required Reimbursement Request Form to document all grant and matching expenditures.

Shipping/handling charges are eligible for reimbursement; taxes are only eligible if your institution is NOT tax exempt.

Unless otherwise indicated in the grant agreement, Reimbursement Request Forms are expected quarterly or more frequently if there are significant expenditures (over 10% of the award amount). Submit requests on or before:

  • October 15
  • January 15 
  • April 15 (a minimum of 75% of grant funds should be expended by this date)
  • July 15 is the final deadline to submit reimbursement requests; all grant and matching expenditures must be completed and invoiced by June 30. 

For 2019-2020 LSTA grants including Covid-19 Response Grants, first download the 2019-2020 Reimbursement Request & Matching Report Form (xlsx).  Complete the form per the instructions.  Then go to https://fs25.formsite.com/statelibrarync/LSTA_reimbursement/index.html to upload documents and submit the reimbursement request.

For 2019-2020 Continuing Education Scholarship grants, first download the 2019-2020 LSTA CE Scholarship Reimbursement Request Form (pdf).  Complete the form per the instructions.  Then go to https://fs25.formsite.com/statelibrarync/LSTA_reimbursement/index.html to upload documents and submit the reimbursement request.

For 2020-2021 LSTA Grants including CARES Grants, first download the 2020-2021 Reimbursement Request & Matching Report Form (xlsx).  Complete the form per the instructions.  Then go to https://fs25.formsite.com/statelibrarync/LSTA_reimbursement/index.html to upload and submit the reimbursement request.

 

LSTA Equipment Approval Request

Equipment with a per unit price above $5,000 requires prior written approval from the State Library and will be inventoried annually for the remainder of its useful life. If fair market value at the time of surplus or disposal exceeds $5,000, disposal must be cleared with the State Library.  

Prior to purchasing equipment, complete the LSTA Equipment Approval Request Form and await approval from the State Library before purchasing the equipment.

 

Budget Revision

Grant awards are based on the information provided in the grant application; changes in the use of project funds require prior approval from the State Library. Budget Revision Requests must include proposed expenditure changes and a justification for the requested change(s).  Approved requests will be saved in the project folder as supporting documentation for when the applicable reimbursement request is received.

How to Prepare a Budget Revision Request

1. Create a Word document with the following information at the top of the page.
    Library Name:
    Grant Category:
    State Project Code:
    Name of Person Submitting:
    Telephone:
    Grant Award Amount:
    Original Match Amount:

2. Insert the Budget Table of the submitted and approved grant application.  Add a column to the table labeled “Changes” and make additions or subtractions, as needed, only in this column so it is clear which items are different. 
    a. If the revised budget totals less than the original award, the match amount may be revised accordingly. 
    b. If the revised budget exceeds the original award, any additional costs are the responsibility of the library and the match amount may be revised accordingly. 

3. Write a narrative description that corresponds to each change to the Budget Table which explains the reason for the change.

4. Submit the Budget Revision Request (revised Budget Table and Budget Narrative) as one attachment via email to lsta@ncdcr.gov.

Activities & Surveys

Activities & Surveys

Project Activities and Required Surveys

Every project will have at least one federally funded activity: Instruction, Planning, or Content.

Each activity type requires selection of a mode (the way it was delivered), a description of 90-160 words, and specified outputs. Use the Activity Worksheet to see all the choices and gather all the needed information before beginning the report.

The following activity/mode combinations require a survey. Activity/mode combinations not listed here do not require a survey. Each survey is unique to the type of activity/mode. Most surveys are for use with library staff; there is only one survey to be used with the general public. The survey results must be tallied and captured on the corresponding Survey Results; the tallied Survey Results are to be uploaded at the end of the Final Report.

Instruction/Program, when the activity is directed at the General Public Survey Survey Results
Instruction/Program, when the activity is directed at Library Staff  Survey Survey Results
Content/Acquisition, when the activity is directed at Library Staff  Survey Survey Results
Content/Creation, when the activity is directed at Library Staff Survey Survey Results
Planning, when Library Staff (not patrons) is the target beneficiary audience Survey Survey Results

 

The surveys are in alignment with PLA’s Project Outcome and are a requirement by IMLS. More questions may be added by the local library for their own purposes/information, but all the provided questions are required.

Status Report

Status Report

 
For EZ grants between $0-$49,999, this form is due by January 15th (unless otherwise indicated in your award letter).  
 
For Project grants and Special Project grants $50,000 and up, this form is due quarterly -it is due by the 15th of October, January, and April 15th.  If your project isn't completed by the end beginning of June, this form will be due by June 15th.
Final Report

Final Report

Expenditure Spreadsheet

At the end of the project, when the Final Reimbursement Request has been submitted, State Library staff will send an email message to the Project Manager with a link to the Final Report Form and an Expenditure Spreadsheet as an attachment. The Expenditure Spreadsheet is something we create (based on what the library has submitted) that reflects the expenditures for the entire project in the specific budget categories required by IMLS. It is to be used to describe HOW the funds were used but no dollar amounts are to be entered in the report.

Printer-Friendly Version

Printer-Friendly Version of the online 2019-2020 LSTA Final Report is available to help you prepare for the official Final Report.  

Additional Resources